Family planning starts with a prompt
In the Agent menu, write in everyday language what needs to be organized, clarified, or changed across the plan. The inbox uses the same logic for individual notes: there you review or complete the suggestion for one specific thing. Forms stay available when you want to edit individual details yourself.
Step 1
Familienplaner should not start by asking which form you need to open. For free-form or cross-plan requests, open the Agent menu and write a sentence: what should happen, for whom, by when, and which limits matter? That becomes structured changes the family can review calmly.
Morning / Hallway
Jonas holds the phone while the kids look for shoes. Instead of finding the right screen first, he writes what the morning needs in the Agent menu. The agent organizes that into tasks, questions, and appointments. The family then sees what belongs in the plan.
Good prompts name the goal, time span, people, source material, and limits.
Prompt instead of form
A prompt can be incomplete. Clear goals, time spans, and limits make it easier for the agent to break the request into useful steps.
Replan our Wednesday. Include school, swimming, and the rule that Lina should only carry one extra task.
The agent creates actions, warnings, and questions that you can review step by step.
Chapter 1 app screens
Every action stays visible. You see what should be created, changed, or asked, and decide what is actually correct.
1 / Agent
The agent splits the request into individual actions.
2 / Selection
The family keeps only what it understands and wants.
3 / Errors
Questions, warnings, and errors do not disappear in the background.
Step 2
Family information often appears while life is moving: a poster, a photo, a voice note, a short text note, or a class-chat message. Quick Capture is the easy way to get those things into the app. With photos, the app reads the text in the image. With audio, speech is turned into text so you do not have to type.
After school / Hallway
Emil pulls the crumpled note from his bag. Mara photographs it, Jonas later dictates a reminder in the car, and Lina adds a short note. The family can still edit the recognized or transcribed text. After that, Quick Capture derives whether a project, task, appointment, or open question is needed.
Raw material is allowed. The plan comes after.
Prompt for found material
Photos do not need an extra prompt: Quick Capture reads the text in the image. Audio is turned into text first. You can change, add to, or shorten that text before Quick Capture detects the useful building blocks.
Emil has a school festival next week and needs to bring a chocolate cake. I also need to find the cake tin for transport.
Quick Capture recognizes the school festival as the larger topic and creates separate entries for next week's event, the chocolate cake, and finding the cake tin.
Chapter 2 app screens
Photos are read, voice notes are transcribed, and short texts can be entered directly.
1 / Inbox
The inbox collects finds before they become planning.
2 / Sort
Audio and text finds can also be accepted, archived, or kept as questions later.
3 / Question
When information is missing, the find stays a question.
Step 3
The inbox uses the same detection as the agent, but always for one individual note. A new note, reminder, or photo is sorted automatically. Then you review the suggestion, add missing information, or leave the entry open.
Playground / Bench
Lina remembers a materials list while Emil parks the scooter. Jonas opens the inbox and sees the suggestion for that one note. The family does not have to carry something in memory just because now is not the time to complete it.
Every thought is captured, even before it is clear what it should become.
Automatic sorting
As soon as a new note reaches the inbox, Familienplaner checks whether it is more likely a task, an appointment, an open question, or an archive entry. Unlike the Agent menu, this is not about the whole week; it is about this one entry.
New entries are read automatically: a photo of a school letter, a voice note from the way home, or a short everyday reminder.
The inbox sorts clear entries. If something is missing, you continue editing the suggestion directly on that entry.
Chapter 3 app screens
New notes stay visible without clogging the day plan.
1 / Inbox
The family sees what still needs attention.
2 / Status
Open, accepted, and archived stay distinct.
3 / Open
Unclear items do not become fake tasks.
Step 4
A task is more than a keyword. It needs a responsible person, enough context, and often an estimated duration. The agent can split vague requests into steps, assign work, postpone items, or suggest old tasks for cleanup.
School entrance / Sidewalk
Emil points to the sports shoes in his bag. Mara quickly dictates what needs to happen. The agent proposes a task with responsibility and timing instead of leaving the reminder in one person's head.
A task is actionable when it is clear who does what next.
Complete an inbox entry
Sometimes the inbox already holds the note, but person, timing, or duration is still missing. Then you add to that entry instead of starting over.
For the inbox entry 'check sports shoes': Emil should do this himself this afternoon. Plan 10 minutes and only remind Mara if it is still open tomorrow.
The completed inbox entry becomes a concrete task with owner, duration, and planning.
Chapter 4 app screens
Tasks can be planned, postponed, and reviewed later without losing their context.
1 / Today
Work becomes a visible block with duration.
2 / Postpone
Context and responsibility remain even when tomorrow fits better.
3 / Detail
The form view is there when a field needs manual editing.
Step 5
Appointments are fixed events such as parent night, training, pickup, or a doctor visit. The agent should not only recognize the time, but also account for travel, preparation, and responsibility.
Swimming pool / Noticeboard
Lina points at the course on the board. Jonas photographs the notice and asks whether Wednesday fits. The agent considers existing appointments, travel time, and what needs to happen first.
An appointment is only usable when the path to it is visible too.
Complete an inbox entry
Sometimes the poster is already in the inbox, but weekday, time, or travel is still missing. Add those details so the note can become a checkable appointment.
For the inbox entry with the swimming-course poster: the course would be Wednesday at 4 p.m. Include 20 minutes of travel and check whether that fits our week.
The completed inbox entry becomes an appointment with travel and preparation or stays visible as an open decision.
Chapter 5 app screens
Appointments and travel make clear how much day remains.
1 / Calendar
Fixed events sit beside tasks.
2 / Block
Decisions and travel can appear as their own blocks.
3 / Capacity
The plan shows whether more work can fit.
Step 6
A day plan does not only list what matters. It shows what fits today with school, work, travel, energy, and children. The agent can shrink an overloaded day, move tasks, and leave questions unresolved.
Morning / Car
The family is almost in the car when Mara sees too much planned. She asks the agent for a realistic version. An overloaded plan becomes a selection the family can actually do today.
Too much work is planning information, not personal failure.
Prompt for capacity
Say what is fixed and which tasks can move without causing trouble.
Make tomorrow realistic. School and the doctor appointment are fixed. Move anything that is not urgent and leave at most one kid-owned task per child.
The agent proposes a smaller day plan and marks what moved.
Chapter 6 app screens
Duration, responsibility, and fixed appointments show whether the day fits.
1 / Overload
The plan shows when scheduled minutes do not fit.
2 / Morning check
The morning check helps shrink the day deliberately.
3 / Review
Unfinished work is moved, returned, or dropped.
Step 7
Routines are reusable step lists for things that keep returning: packing a bag, closing the kitchen, starting laundry. The agent helps turn vague expectations into clear flows.
Evening / Laundry hallway
Lina drops sports clothes into the basket, Emil packs his school bag. Jonas does not have to read a long explanation; the routine shows one step after another. Anything skipped stays intentional.
A routine removes the daily renegotiation from recurring work.
Prompt for repetition
The agent can turn it into a routine that starts again later.
Create an evening routine for school days: lunch boxes out, backpack checked, sports clothes washed, tomorrow reviewed briefly. Keep it short enough for kids to join.
The agent proposes clear steps that can be reused as a routine.
Chapter 7 app screens
Recurring work gets steps, a run, and a finish.
1 / Routine
The family does not explain the flow every time.
2 / Steps
"Kitchen done" becomes a checkable list.
3 / Run
Even a shortened run remains visible.
Step 8
Not everything is immediately a task or appointment. An open loop records what still needs clarification, a decision, or an answer. The agent should preserve that uncertainty instead of turning it into premature work.
Playground / Sidewalk
On the way home, Mara remembers that cost and carpooling for swimming are still unclear. She tells the agent. Instead of creating a false signup task, the agent proposes a clarification question.
Good planning is allowed to say: we do not know yet.
Prompt for uncertainty
That helps the agent propose a question, not an invented task.
We do not know yet whether Lina wants the swimming course. Keep cost, travel, and Lina's motivation as open questions and bring the decision back for review on Friday.
The agent proposes an open loop with clarification questions and a Friday review date.
Chapter 8 app screens
Questions stay visible until the family has enough information to decide.
1 / Question
The app does not force a false decision.
2 / Queue
Due and waiting questions stay in one place.
3 / Review
The review date brings the open loop back when the family can decide.
Step 9
A project is for goals that do not fit into one task: vacation, school festival, school change, birthday. The agent collects the goal, decisions, milestones, and next actions so "someday" becomes concrete work.
Weekend / Living room
The kids spread pictures and ideas on the floor. Jonas tells the agent what needs deciding. Wishes, criteria, and open questions become a project with one next action.
A project is the place for things that need more than one decision.
Prompt for projects
The agent can plan big topics better when the intended outcome is clear.
Start a summer vacation project. Collect the kids' wishes, budget question, travel dates, and the next decision. Create only one next task for this week.
The agent proposes project structure, open questions, and one small next step.
Chapter 9 app screens
Larger plans stay visible without overloading the day plan.
1 / Project
Goal, criteria, and next action stay together.
2 / Task
The next step can fit the calendar.
3 / Finish
Open decisions return to the project.
Step 10
The weekly compass is the family's regular overview: what is in the inbox, which appointments create pressure, which tasks are stuck, which routines and open loops need a decision. The agent can prepare that view.
Transit stop / Sunday
The family waits for the train. Mara asks the agent what will be tight next week. The weekly compass does not show every detail; it shows where the family should decide.
Weekly planning is not a meeting. It is a quick look at friction.
Prompt for overview
The agent should surface tight spots, open questions, and realistic next steps.
Prepare our next week. Show appointments with pressure, open questions, overdue tasks, and at most three load reducers that would really help.
The agent gathers attention points without filling the week with extra work.
Chapter 10 app screens
Week, month, and review help before everyday pressure appears at the last moment.
1 / Weekly check
The compass shows what needs attention.
2 / Month
Large appointments and project work become visible ahead of time.
3 / Review
What remains gets moved deliberately.
Step 11
Meals cost time, shopping, preparation, and attention. In Familienplaner they are not a side list. The agent can suggest meal ideas, cooking time, and responsibility that fit the calendar.
Grocery store / Aisle
Lina stands in the aisle with her swim bag, Emil picks vegetables. Mara asks the agent for quick dinners on swim days. Food is planned with the same real time limits as appointments and tasks.
Meals fit better when cooking time is visible on the calendar.
Prompt for meals
That creates meals that can actually fit the week.
Plan dinners for swim days this week. Tuesday must be quick, Thursday can be prepped earlier, and Lina should choose one meal with us.
The agent proposes meals, cooking time, and calendar blocks.
Chapter 11 app screens
Food can have a date, day bucket, responsible person, and duration.
1 / Food
Meals remain connected to the week.
2 / Calendar
Cooking blocks visibly compete with appointments.
3 / Import
External schedules can create planning work too.
Step 12
A checklist is for things that are similar every time: swim bag, overnight stay, trip, school event. The agent can turn a prompt into a list that can be checked, reset, and reused later.
Evening / Child's room
Emil puts pajamas in the bag, Lina brings the toothbrush. Jonas opens the overnight checklist. The family does not have to rethink what might be missing every time.
A checklist stores preparation, not just a reminder.
Prompt for lists
Good checklist prompts name the situation, child age, and boundaries.
Create a reusable checklist for overnight stays at Grandma's. It should be readable for Emil and include only the things checked every time.
The agent proposes a short reusable checklist.
Chapter 12 app screens
Preparation can be checked, reset, and repeated next time.
1 / Checklist
The list guides preparation.
2 / Agent
The list stays reviewable before it is saved.
3 / Repeat
Errors and open items stay actionable.
Step 13
Many fixed commitments start outside Familienplaner. Google Calendar and CalDAV connections bring those calendars in, so the agent does not plan blindly and family time is not double-booked.
Home / Work corner
Mara connects the work calendar while Lina waits with her sports bag. After that, the agent can consider fixed commitments instead of proposing tasks in already-booked time.
Good planning knows the fixed appointments from outside.
Prompt with calendar pressure
The agent can only account for what is connected or described.
Plan homework times this week, but consider Jonas's work calendar and Lina's training. Do not place anything inside existing calendar blocks.
The agent treats external appointments as hard boundaries.
Chapter 13 app screens
Imported and connected appointments help the agent find realistic times.
1 / Calendar
Family work appears beside fixed events.
2 / Import
Recurring commitments can be created from feeds.
3 / Feed
Settings show which calendars are available.
Step 14
Sometimes the family plan should be visible outside the app. Read-only feeds show family or member calendars in other calendar apps without allowing accidental changes there.
Morning / Kitchen counter
Jonas checks the day on his phone while the kids eat breakfast and grab backpacks. The feed shows Familienplaner blocks in the usual calendar. The plan is still edited in Familienplaner.
Feeds share visibility, not responsibility for changes.
Prompt for visibility
The agent can explain which feed fits, even if setup in the calendar app remains manual.
I want to see Lina's planned tasks and appointments in my regular calendar. Explain which feed to use and what is read-only there.
The agent guides the family to the right feed view without overwriting external calendars.
Chapter 14 app screens
Family and member feeds give other calendars a read-only view.
1 / Feeds
External calendars can read along without controlling the plan.
2 / Calendar
Planned work appears beside appointments.
3 / Import
Imported appointments and exported feeds have different roles.
Step 15
When many old tasks, projects, or open loops have grown over time, nobody has to inspect each one manually. AI Review checks records in the background and shows duplicates, missing owners, and stale content.
Evening / Sofa
The kids are busy while Mara and Jonas review old tasks on the tablet. AI Review shows duplicates, stale wording, and uncertain cases. The family decides what belongs in the plan.
Automation helps when it stays traceable.
Prompt for cleanup
Say which records to inspect and which cleanup limits apply.
Review old open tasks for duplicates, missing owners, and things that are probably done.
AI Review gathers findings, status, and errors so the family can review them together.
Chapter 15 app screens
Runs show progress, findings, and failed items.
1 / Review run
AI Review keeps working in the background.
2 / Changes
The family keeps only useful changes.
3 / Retry
Failed records can be checked again.
Latest features
The chapters use the same working style everywhere: ask naturally, attach context, and review the results calmly.
The agent can prepare meal ideas, cooking times, and family roles around real appointments.
Google Calendar, CalDAV, calendar feeds, and imported ICS appointments help show real time limits.
Families describe goals, limits, and source material; the agent turns them into structured steps.
Review runs find cleanup opportunities and keep the cleanup visible.
Product promise
Familienplaner connects agent, inbox, tasks, appointments, day planning, routines, open loops, projects, food, calendars, and review into one shared flow.
Working style
Agent and inbox use the same intelligence, but not the same working mode.
In the Agent menu, you write free-form and cross-plan requests. In the inbox, you review the suggestion for one specific thing and add what is still missing.